Administrative Matters

On this page:

Strategic Plans
MOUs and Policy
Cooperative and Joint Venture Agreements
Managers Committee Meeting Minutes and Presentations
NAC-CESU 5-Year Self-Assessment Reports
Partner Applications
Federal Agency Guidance and Forms

1. Strategic Plans

2. MOUs and Policy

Memoranda of Understanding among the Federal Agencies Establishing and Continuing the CESU Network:

Memorandum of Understanding (2017-2023)
Amendment 19-01, adding Defense POW/MIA Accounting Agency
Memorandum of Understanding (2011-2017)
Memorandum of Understanding (2005-2011)
Memorandum of Understanding (1999-2005)

Agency Policy for Deviation from Negotiated Indirect Cost Rates under OMB Uniform Guidance (2 CFR 200):

U.S. Department of the Interior Policy Memo (December 2014)
U.S. Department of Commerce Policy Memo (FAM-2015-02) (July 2015)
U.S. Department of Commerce Approved Programs

CESU Council Guidance and Memoranda to CESU Partners:

2019 CESU Renewal Guidance for Federal Managers, Host Universities, and Nonfederal Partners (for Cooperative and Joint Venture Agreements expiring in 2019)
Memorandum: CESU Project Criteria
Memorandum: New Member Application and Approval Process
Memorandum: Increase in CESU Indirect Cost Rate Applied to All CESU Agreements (2004)
Administrative Guidance to Allowable Direct Costs under CESU Agreements
Example RFP/Program Announcement (from 2002)

3. Cooperative and Joint Venture Agreements

Cooperative and Joint Venture Agreement & Amendments 1999-2004:

1999-2004 Cooperative and Joint Venture Agreement
Amendments:
- Amendment 1 adding Rutgers University
- Amendment 2 adding University of Massachusetts – Amherst
- Amendment 3 adding Maryland Coastal Bays Program and SUNY Stony Brook University

Cooperative and Joint Venture Agreement & Amendments 2004-2009:

2004-2009 Cooperative and Joint Venture Agreement
Amendments:
- Amendment 1 adding Natural Resources Conservation Service
- Amendment 2 adding The University of Maine
- Amendment 3 adding City University of New York
- Amendment 4 adding College of the Atlantic
- Amendment 5 adding US Army Corps of Engineers-Civil Works
- Amendment 6 adding SUNY College of Environmental Science and Forestry
- Amendment 7 adding US Fish and Wildlife Service and Columbia University

Cooperative and Joint Venture Agreement & Amendments 2009-2014:

Cooperative and Joint Venture Agreement & Amendments 2014-2019

2014-2019 Cooperative and Joint Venture Agreement
Amendments:
- Amendment 1 adding University of Maryland Center for Environmental Science (UMCES) and Virginia Aquarium & Marine Science Center Foundation, Inc (Virginia Aquarium withdrawn as of July 2022)
- Amendment 2 adding Bureau of Indian Affair
- Amendment 3 adding Natural Areas Association, Bryn Mawr College, and New Jersey Audubon

Cooperative and Joint Venture Agreement & Amendments 2019-2024

2019-2024 Cooperative and Joint Venture Agreement
- Amendment 1 adding American Turtle Observatory, Mansfield University, Stevens Institute of Technology, Stockton University, Vermont Center for Ecostudies, Woods Hole Oceanographic Institution, and Yale University.
- Amendment 2 adding Brown University
- Amendment 3 adding Wildlife Management Institute

4. Managers Committee Meeting Minutes and Presentations

NAC-CESU Annual Meetings
- 2009 Annual Meeting:
  - Minutes
- 2011 Annual Meeting:
  - Minutes
- 2013 Annual Meeting:
  - Agenda
  - Minutes
  - Presentations:
- 2022 Annual Meeting
  - Agenda
  - Video of the meeting (on YouTube)

2016 National Meeting:
- Agenda
- Presentations:
  - URI Host Presentation
  - Judith Swift and Peter August: Co-production of Knowledge NAC CESU

5. NAC-CESU 5-Year Self Assessment Reports

6. Partner Applications

New Member Guidelines

7. Federal Agency Guidance and Forms

U.S. Army Corps of Engineers
U.S. Department of Commerce:
NOAA Aquisition and Grants Office – Policy Website
NOAA Process for Awarding Financial Assistance to Cooperative Ecosystem Studies Units Members – Financial Assistance Instruction 14-01 (April 2014) and NOAA CESU Guidance (August 2018)
U.S. Department of Defense – CESU Information and Guidance:
- Department of Defense – CESU Information and Guidance
- Department of Defense – CESU Fact Sheet
U.S. Department of the Interior:
- National Park Service Proposal Procedures
- DOI Departmental Manual – Chapter 02 Procurement Contracts, Grant and Cooperative Agreements
U.S. Fish and Wildlife Service – CESU Information and Guidance:
- U.S. Fish and Wildlife Service – CESU Information and Guidance
NPS CESU Financial Assistance Policy – FAP&P 1443-2017-02 (March 2017)

Federal Financial Assistance Forms:

The first three forms listed below are required for federal financial assistance awards that are commonly processed through the CESU network. Either one of the last two may be required depending upon on the context. These forms and their instructions are available from the SF-424 Family page on Grants.gov.

Application for Federal Assistance (SF-424)
Budget Information for Non-Construction Projects (SF-424A)
Assurances for Non-Construction Projects (SF-424B)
For awards over $100,000 (only), choose one of the following Certification of Lobbying forms:
- For recipients who do not lobby Congress: “Grants.gov Lobbying Form”
- For recipients who lobby Congress, but not for funds related to this project: “Disclosure of Lobbying Activities ” (SF-LLL)

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